Emailing large attachment files

Attachment can be in text files, documents, spreadsheets, and PDF's form. However, if the email is professional or academic for example your boss, business clients, or the head of a college, you need to think a bit more about how best to present the information you are about to send.

In a formal setting, when an email is attached, it could be unclear how to express this to the recipient of the email, especially in cases whereby the only important thing is the attached file and there seems to be no reason or purpose to have a body for the message.

Some people will not open an email attachment unless they have an idea of what is attached. This is why the subject of your email should clearly state the purpose. The title you have chosen to give your email may sometimes reflect that it is an email with an attachment and shows that the body of your message will be short. For example;. The titles above do not only give a clue that your email may have attached files but they also give an idea of what to expect in the attachments.

There are ways to let the recipient of your mail be aware of the files you have attached. This you may have to do directly, stating it clearly. It is important to you that the recipient of your email sees what you have sent.

You may go about it by simply letting them know in the most formal way. In cases whereby the only important matter is the attached file, and the body of the message is not quite important, you should make the recipient aware of the files and write briefly what each file is about in the body of the message.

It is vital you do not leave the part where the body of the message should be written blank even if the email attachment is the only reason you are sending the email. The body of the message can be built to center around the file s you have sent. Your email should also have a subject matter. It could be considered rude to leave those crucial spaces empty. In response to the inquiry you made concerning the list of machines and equipment available for inspection in December , please find attached the list that gives the information you need.

Please, let us know if you have any questions regarding the information provided in the attachment. Please find attached to this email pictures of the products that are available in the supermarket and the discount prices. There are five 5 attached JPEG files. Kindly let us know if there are details that require clarification. We will be glad to help. You have probably been sending files and documents via email for a while now, maybe to friends and families, colleagues, schools and colleges, business organizations, etc.

However, are you doing the right thing? Do you add the attachment at the right time? How about the size of the attachment? Do your recipients have the right software to view the file you attached.

Another quick way to send an oversized email is by sending it from your cloud share account rather than from the email service itself. For example, from your OneDrive account, you can right-click any file and select Share. Select Send to send the email with the link to the shared file automatically inserted.

All you need to do is use your own FTP client to upload your oversized files to the anonymous FTP folder inside your web hosting account. This is an approach you may need to use for very large files, such as very large video files that are many gigabytes in size. The file transfer may take a while, but this is the kind of file transfer that FTP technology was intended for. As you can see, there are many ways to transfer very large files via email. The method that you choose really depends upon what services you have available, and the size of the file itself.

The archive approach is great if your files are just over the limit. Ryan has been writing how-to and other technology-based articles online since Read Ryan's Full Bio.

We hate spam too, unsubscribe at any time. Table of Contents. Subscribe on YouTube! Did you enjoy this tip? After uploading to cloud storage, you can share it with a simple link, no matter what size it is. Clicking on that button will generate a link that you can send via email, chat, or text. If you are viewing your cloud files within a folder, you can right-click on a file to bring up a sharing option.

You can even share an entire folder. Communication and collaboration platforms combine workplace chat, video meetings, and file storage. These systems are often integrated with cloud storage and make it easy to send files via chat.

File transfer sites allow you to upload a large file, then send a link to someone who can then go a download the file. Some sites offer this service for free, and others require a subscription. Before using sites like these, consider the security protocols they have in place.

These sites are not likely to have robust security or privacy protocols. At the end of the day, sending large files through cloud storage is the safest and most cost-effective way to go.

You can send large files through an email invitation or a direct link. Recipients simply click on the link to access your file. Cloud storage services are highly secure. They include features such as file encryption, suspicious login activity monitoring, ransomware detection, virus scanning, two-factor authentication, and password-protected sharing links.

If your files are sensitive, then cloud storage offers the best safeguards. Additionally, to ensure that only the right people can access your shared files, you can send them password-protected and time-expiring links. When you send files with cloud storage, you can set the access permissions to restrict who can view, comment on, edit or reshare files.